​​Ballarat Venues

Before and After School Care​

​Enrol​ and manage your b​​ookings​ 

To enrol or manage your booking, please select your OSHC venue below.

Ballarat North​
​Newington (formerly Urquhart Park)
Our Lady Help of Christians

Help with your enrolment

If you find yourself having trouble completing your enrolment, please download and save the FAQs Sheet for assistance and tips on using  Xplor bookings and  Download: Xplor FAQs Information Sheet

Enrolment Confirmations 

Enrolments need to be fully completed for services to be able to accept the enrolment.
Once enrolment has been completed, the staff will accept the enrolment, however, please be patient because this will be done within our 2 day processing requirement.

Enrolment Confirmation is not Booking Acceptance

Services will send out an enrolment confirmation but this does NOT mean that your bookings have been accepted.

 Types of ​​Bookings

Bookings for After School Care can be either on a permanent and/or casual basis

A permanent booking is defined as a child booked to attend the service on the same day/s each week or fortnight. Please refer to the Request for Absence Form for further details and conditions.​

Please refer to the Cancellation section of the Family Handbook for information relating to changing or cancelling permanent bookings. 

Casual bookings are days that do not fall into a regular weekly or fortnightly pattern. 
Bookings will depend on available spaces. 

School Holiday Program

Looking for School Holiday Program information? See here.  

Changing, Cancelling Bookings & Requesting an Absence

Changes of Bookings (ASC)​: please notify your service to request a change of booking.

Requests for A​bsences​​: Submit the Request for Absence Form directly to your service. For same day absence, please notify your service by email.

Cancellation of Bookings​: Permanent Bookings are completed via a form but casual bookings need to be cancelled through the Xplor Home App, if you are cancelling because of a planned holiday or medical reason, you will need to submit the cancellation form 5 days prior the absence day to receive the discount.

Return of Forms: These forms should be returned to your service directly:

Ballarat North: ballarat.northOSHC@ymca.org.au
Newington: ballarat.urquhartoshc@ymca.org.au
Our Lady Help of Christiansballarat.olhcoshc@ymca.org.au

Download: Request for Absence Form 
                   Cancellation of Bookings ​Form